For one of our client, a well known financial services company, we a looking for an Executive Assistant to provide an ExCo member and Head of department and on a limited basis other members of the department’s team with proactive and discreet assistance in going about their day-to-day tasks. This temporary assignment will last between 6 and 12 months.

Responsibilities:

• Managing the Head of department’s complex professional and personal schedule and making arrangements for his frequent international business trips (check-ins, flight and hotel bookings, visa applications, etc.).
• Taking telephone calls and managing requests from different people inside and outside of the Group.
• Organising and preparing documentation for internal and external meetings.
• Managing mails in French and English.
• Managing expenses, invoices and other private related items.
• Providing administrative support for the department’s team (booking rooms and arranging business lunches, organising conference calls, etc.).
• Helping organise team offsites and client events.
• Helping arrange logistics for regular team meetings, in particular as the teams are located at several Group offices around Europe.

Profile:

• Minimum five years’ experience as an executive assistant for a family office, asset management firm, bank or relevant financial services company.
• Excellent command of common IT applications (MS Office), especially PowerPoint and Excel.
• Excellent communication and customer service skills.
• Outstanding organisational skills and highly resourceful.
• Native level in English and perfect command of French, both written and spoken; an additional European language would be a plus.
• Excellent understanding of the Swiss culture.
• Must be resident in Switzerland.
• Available immediately or on short notice.

Due to the volume of applications we receive, we regret that we will contact only the candidates who have been selected for an interview. Thank you for your understanding