Job Category: Family Office

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Accountant

For one of our clients, a Family Office based in Geneva, we are currently looking for an Accountant for a temporary mission of 8 months.

 

Responsibilities

  • Keep accounting records of shareholders and Swiss private entities (mainly service entities) accurate, duly documented and up to date,
  • Process payments to suppliers in due time,
  • Process expense reports,
  • Issue debit notes and statements of disbursement and ensure collection in due time,
  • Prepare billing to Group entities and other related parties,
  • Perform quarterly and annual closing of accounts,
  • Prepare annual statutory financial statements including balance sheet, profit and loss account and notes to the financial statements,
  • Prepare accurate quarterly VAT returns in due time,
  • Assist in preparation of accurate annual tax returns of Swiss private entities in due time including forms for dividends and stamp taxes,
  • Assist in preparation of annual budgets and forecasts for Swiss private entities and their periodic review,
  • Prepare monthly cash forecast of Swiss private entities, prepare bank transfers and ensure cash management is granted,
  • Assist external auditors during annual audit,
  • Produce monthly cash reporting,
  • Assist in quarterly wealth reporting,
  • Provide support for other financial ad hoc requests.

 

Profile

  • Accounting certificate or University degree in Accounting/Finance,
  • 3 to 5 years relevant experience in general accounting in Switzerland, preferably in a fiduciary with an international exposure,
  • English & French fluent (C1/advanced) both verbal & written,
  • Strong analytical mind, rigorous and well organised,
  • Stress resistant and ability to work with tight deadlines,
  • Flexible and able to manage multiple priorities,
  • Team player,
  • Self confident with IT sofware including experience with Dr. Tax,
  • Available immediately,
  • Swiss residency is a must have.

 

Due to the volume of applications we receive, we regret that we will contact only the candidates who have been selected.

HR Administration Officer 50%

Our client, a small and medium sized company is looking for an experienced HR Administration Officer to join their team at 50%.

 

Responsibilities

Human Ressources

  • Oversee the induction process for new employees joining the business,
  • Responsible for the entire employee’s lifecycle,
  • Manage absenteeism, probation, and performance processes,
  • Ensure HR systems and administration are maintained and up to date,
  • Handle grievance and disciplinary investigations,
  • Provide payroll support as needed.

Administration and office management

  • Implementing and maintaining office policies and administrative systems,
  • Organising meetings, events or conferences,
  • Liaising with employees at all levels, including senior management,
  • Dealing with telephone calls, letters, reports etc,
  • Ensuring that office supplies and resources are stocked and replenished,
  • Continuous improvement of the office environment, enhancing processes, communicating to employees and driving excellence.

 

Profile:

  • Educated to degree level or equivalent – HR certificate is desirable but not essential
  • English and French fluent both oral and written
  • 5 years experience in Switzerland in a multipurpose role including HR, administrative support and office management
  • Excellent communication skills
  • Flexible, independent, well-organised and result driven
  • Ability to work under pressure with tight deadlines
  • Self-confident with usual IT systems
  • Available ASAP
  • Ability to work everyday – mornings OR afternoons (to be discussed)
  • Swiss citizen, C or B permit

 

Due to the volume of applications we receive, we regret that we will contact only the candidates who have been selected.

 

 

Junior Business Assistant EN/FR

Our client is looking for a Junior Business Assistant to join the office in Vaud. This is a multitasking and demanding administrative assistant role.

 

Responsibilities:

  • Handle phone calls, correspondence in English, in French and sometimes, if possible, in German,
  • Welcome guests at the office when needed,
  • Visa checking and travel arrangements in close collaboration with the Senior Executive Assistant,
  • Organise agenda and meetings for the Manager,
  • Data entry, filling and archiving,
  • Prepare reports and presentations,
  • Provide second hand support to external events organisation and logistics,
  • Ad-hoc administrative duties.

 

Profile:

  • CFC or HES-SO (higher diploma will not be considered for this role)
  • 2-4 years’ experience in administrative and/or business support dealing with multiple duties,
  • Experience in a fast-paced environment with an international exposure is desirable,
  • English and French native or full proficiency with excellent copy-writing skills, German can be a strong asset,
  • Ability to prioritise and keep tight deadlines,
  • Ability to work autonomously and take initiatives,
  • Ability to work with confidential data,
  • Strong command of Ms Office,
  • Highly reliable, loyal, fast starter, positive and dynamic,
  • Available ASAP,
  • Swiss citizen, C or B permit.

 

Due to the volume of applications we receive, we regret that we will contact only the candidates who have been selected.

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