Senior Administrative Officer

LifeSciences-Pharmaceuticals-Chemicals
Permanent, Full time
Geneva
Posted 4 months ago

Our client is a new branch of a reputed international Company with its European Headquarters based in Geneva. They are urgently looking for an experienced and versatile Senior Administrative Officer to play a key role in the day to day running of the office.

 

Responsibilities:

  • Ensure the business is running smoothly according to the policies of the Company
  • Answer phone calls and handle incoming and outgoing mails
  • Provide general administrative support where required (payroll, social insurances, expenses management, correspondence, order stationery, meetings and minutes, travel arrangements…)
  • Process straightforward financial transactions including the lodgement of monies and invoicing, purchase orders
  • Deal with international payments and multiple foreign currencies
  • Maintain relevant recording systems, databases and spreadsheets (Excel)
  • Provide reports to the Chief Executive Officer and other top executives
  • Ad-hoc administrative duties upon request

 

Profile:

  • Educational background in business administration or equivalent related field highly desirable
  • English native or full working proficiency (C2), French fluent (C1)
  • 4 to 6 years as assistant preferably in a financial department or in a family office with an international exposure
  • Previous experience with accounting, invoicing and expenses (PR’s &PO’s)
  • Ability to work under pressure with tight deadlines
  • Be autonomous and capable to work alone in a small business company, multitasking and excellent communicator, able to work accurately, while managing your time efficiently
  • Result driven individual, providing advice and explaining policies, procedures and decisions taken
  • Be proficient in Microsoft Suite (Excel, Word), good command of Office Maker, Navision is a plus
  • Loyal and able to work with confidential data
  • Swiss residence mandatory

 

Due to the volume of applications we receive, we regret that we will contact only the candidates who have been selected for an interview. Thank you for your understanding.

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Job Features

Job CategoryFamily Office, Health / Pharmaceutical

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